How do you screen the signer?

• A. Communicate in a language you both understand; never use a third party; verify identity with an ID before notarizing.
• B. Use a translator provided by the signer.
• C. Accept oral confirmation from the signer.
• D. Screen only if the signer is suspicious.

Answer: (D)

Screening the signer is about verifying who is in front of you and ensuring they understand and are willingly participating in the notarization. Start by confirming identity with a government-issued photo ID, and make sure the name on the ID matches the document and that the signer appears to be the person named in the instrument. Next, assess understanding and voluntariness: explain or read the document to the signer as needed and ask straightforward questions to confirm they grasp what they are signing and are signing of their own free will, without pressure or coercion. If there’s any language barrier, arrange for an impartial translator so both parties clearly understand; the translator should not be someone with a stake in the transaction. Do not rely on oral confirmation alone; you should verify identity and comprehension before proceeding. Screening is a standard step for every signer, not just when something seems suspicious.