Why should a notary retain records of notarial acts?

• A. To have a personal scrapbook.
• B. To comply with legal retention requirements.
• C. To determine future fees.
• D. To show to clients during the act.

Answer: (B)

Retaining records of notarial acts is essential because it provides a documented history of what the notary did and ensures compliance with legal retention requirements. A notary journal serves as evidence that the act was performed properly and that the correct procedures were followed, including details like the date, type of act, description of the document, signer information, identification used, fees, and the notary’s signature. Maryland law requires keeping these records for a specified period, so the journal can be consulted in case of questions, disputes, or audits. This practice protects both the signer and the public by ensuring accountability and traceability, rather than serving personal purposes or being shown to clients during the act.